How to Do Bookkeeping for Doctors: A Comprehensive Guide 2023

outsource bookkeeping for medical practices

Since they’re in such high demand, they can move to a new opportunity within a few years, leaving you in a lurch. Plus, we couple these services with the implementation of the industry-leading Oracle NetSuite ERP platform to support your growing practice. Finlyte was even named NetSuite’s Breakthrough BPO Partner of the Year in 2022 because of our proven capabilities. Medical accounting outsourcing is performed by a professional team of accountants with extensive experience and expert training. A professional accountant who constantly works in his profession performs accounting tasks in the best possible way thanks to his high qualifications and experience.

outsource bookkeeping for medical practices

In the ever- evolving landscape of healthcare, doctors and medical professionals play an indispensable role in safeguarding the health and well- being of individuals and communities. Effective financial management is a fundamental aspect of running a successful medical practice, and at the heart of this financial management lies bookkeeping. QuickBooks has been known for having a user-friendly design and many useful features. By automating transactions, tying bank accounts together, and generating crucial financial data, it makes complicated financial activities simpler.

Grow your staff – they’ll grow with you

If you choose accrual basis accounting, on the other hand, you recognize revenues when you earn them and expenses when you incur them—even if the payments haven’t come in or gone out yet. In other words, you record income on your books when you provide services to patients, regardless of when the insurance company or other third party pays your invoice. Outsourcing bookkeeping to a professional service can save the practice’s staff time, allowing them to focus on providing medical services. Fortunately, there are a few things that you can do to make the bookkeeping process for your medical practice an easier one. By implementing a few helpful tips, you can save yourself both time and money and ensure that you always have access to the most accurate and up-to-date financial information. Giersch Group can guide your business through the best accounting techniques for medical practices.

  • An outsourced bookkeeping team will ensure that you always have good visibility of your finances and identify areas that need improvement.
  • What patient service do you offer and how does it differ from your competitors’?
  • By automating transactions, tying bank accounts together, and generating crucial financial data, it makes complicated financial activities simpler.
  • Their team is responsive, efficient, and always willing to go the extra mile to help out.
  • Bookkeeping services provide accurate and timely financial reports and information essential for making sound business decisions.
  • Also online bookkeeping services can offer current financial information and insights, facilitating the decision-making process for medical practises.
  • This can get mixed up often as new doctors, and other staff find it strenuous to juggle patient care with financial management.

You can do it, but it will be a lot harder, and you’ll have to dig deeper and run more tests. Outsourced accounting services are significantly cheaper for a medical office due to savings on accountant salaries and office costs. In addition to working with a skilled medical billing team to speed up collections, work with your accountant or bookkeeper to prepare cash flow forecasts.


Our Accounts Payable workflow has generated daily volumes of invoices to be processed, and Outsourced Bookkeeping handles the volume precisely. Additionally, reviewing past P&L statements can also help identify trends in spending so future financial decisions and investments can be made with better accuracy. Another option to monitor this information is a monthly budget to actual report.

At Supporting Strategies, our experienced, U.S.-based professionals use secure, best-of-breed technology and a proven process to provide a full suite of bookkeeping and controller services. Keeping the ‘Flow’ in Cash Flow
Healthcare practices face unique billing challenges. So even in a best-case scenario, your practice has to collect from bookkeeping for medical practices two different sources for each bill, which can slow collection considerably. If the patient disputes the insurance company’s EOB, that can delay payment for weeks, or even months. Therefore, it is prudent to trust a seasoned accountant to handle your taxes so that you can concentrate on providing better medical care to your patients.

Small Business Accounting Services

The procedure of filing taxes is greatly simplified when financial documents are kept up to date and supported by thorough bookkeeping. It enables healthcare workers to make the most of their tax deductions, lower their tax obligations, and lessen their chances of later dealing with tax-related problems. Essentially, bookkeeping is a proactive move toward financial compliance and peace of mind for medical professionals. It is your responsibility to think of your financial statements as the key metrics for your healthcare business when you reach out to shareholders, investors, banks, and government agencies.

  • With the right software, medical practices can automate many tedious tasks and free up time and resources to focus on other projects.
  • Furthermore, using technology can give accurate financial records and make it easier to reconcile balances and prepare financial statements quickly and accurately.
  • Finally, using online accounting services can be less expensive than engaging a bookkeeper or accountant to work on-site.
  • Accurate and organized bookkeeping essential for doctors and medical professionals to maintain the financial health of their practices while ensuring the compliance with regulatory requirements.
  • Choosing the right service is as easy as checking out reviews on trusted websites.
  • Their job requires them to stay up to date with the latest bookkeeping software and updates to provide effective bookkeeping services.

The presence of a professional accountant for your medical practice can help you to sustainable development clinics and save money on your expenses and tax payments. A professional accountant will undertake the responsibility to keep track of expenses and income, process invoices, payments, balance sheets, submit reports, pay taxes, etc. Your practice’s financial statements provide insight into its financial health. Reviewing your balance sheet, income statement, and statement of cash flows each month can help you keep tabs on your current cash position, receivables, payables, liabilities, revenues, and expenses. Bookkeeping Services allow medical practices to outsource their bookkeeping needs to a team of professionals who handle all aspects of bookkeeping remotely.

For example, it can result in inaccurate financial records, leading to mismanagement of funds, fraud, or non-compliance with healthcare regulations. This can result in financial penalties, legal liabilities, and reputational damage. Additionally, without proper doctor accounting practices, it may be difficult to track and manage expenses, leading to inefficiencies and missed opportunities for cost savings. When considering the best way to handle bookkeeping for medical practices, it’s important to weigh the cost vs. benefit. Specifically, consider having a full-time employee who is properly trained and has the right equipment on-site.